VISA
GCCE 2026 will provide the necessary documents for a Short-Term Stay Visa application only to participants who have completed registration and payment, and plan to attend the GCCE in person.
These documents will be issued by GCCE 2026 as the conference organizers, for the sole purpose of participating in the conference.
A handling fee will be charged to you for issuing the visa support documents.
To request VISA-related documents, the participant must:
- Be an author of the accepted papers or a session chair at GCCE 2026.
- Have completed the registration and payment for GCCE 2026.
- Plan to attend the conference in person.
- Understand that GCCE 2026 organizers will not provide any financial support for travel, accommodation, or any expenses related to visa acquisition or conference participation.
Before You Apply for a VISA
If you are traveling from outside Japan and need a short-term visa, please first review the official guidelines at the following websites:
- Visa Information – Ministry of Foreign Affairs of Japan
- The JAPAN eVISA system (electronic visa)
- Exemption of Visa (Short-Term Stay)
90, 30, or 15 days
Short-term stays refer to temporary visits for such purposes as sightseeing; sports; convalescence; visits to relatives, friends, or acquaintances; amateur participation in athletic meetings or other contests; business trips; investigative trips; participation in trainings and conferences or other such similar activities.
For the details, please visit the website of the Ministry of Foreign Affairs of Japan.
Important: Requesting Documents for a Temporary Visitor VISA Application
This year, the Nippon Travel Agency Co. Ltd., NTA, will support to prepare the materials.
For those attendees who need an invitation letter and the other documents from the conference organizers for the VISA application, please contact the NTA AFTER your registration fee has been paid.
How to Contact NTA for Visa Support
- Deadline: August 31, 2026
- Send To: mt_gakkai [at] nta.co.jp
- Subject:“Request for VISA supporting documents [eXXX: Full Name]”
- Replace XXX with your Registration Number starting with “e” and Full Name, as shown in the email titled "2026 IEEE 15th Global Conference on Consumer Electronics (GCCE2026) Registration (New Reservation)" automatically sent by the registration system.
Information to be included in the Email Body
- Your Full Name:
- Organization:
- Job Title:
- Registration Number: e XXX
- Paper ID on EDAS system:
Attachment (Required):
Certificate of school enrollment or certificate of employment written in English. This certificate must include your nationality, full name, date of birth, and job title.
Visa Support Information Form
Once we have confirmed your eligibility, the NTA will send you the “Visa Support Information Form” by email. Kindly complete the form and return it to mt_gakkai@nta.co.jp.
Delivery of the Visa Supporting Documents
The visa supporting documents will be sent to you as email attachments. As stated on the Ministry of Foreign Affairs website, Company/personal seal on Letter of Guarantee and Letter of Invitation is no longer required.
If you still require postal delivery, we can arrange it upon request. Please note that shipping and handling fees will be at your expense.